HOTEL FINANCE / SYSTEMS / AUTOMATION
Finance, systems and automation — built around how hotels actually work.
Practical improvements for hotel finance. We simplify everyday workflows, create bespoke Excel tools, automate recurring reporting and help hotels build consistent financial reporting in line with USALI.
BUILT FROM INSIDE HOTEL FINANCE
Hotel finance experience, hotel systems and practical implementation — in one place.
Hotel Finance Lab combines hands-on hotel finance experience with an understanding of operational systems and practical implementation of changes teams can maintain. We work across finance, systems and automation because that is where most reporting problems actually live.
- Hotel finance experience, from inside the operation.
- Systems understanding across PMS, POS and accounting.
- Practical implementation that holds up after we leave.
CORE SERVICES
Four practical services for hotel teams.
Simpler finance and operational workflows for hotels.
Tailor-made Excel tools for hotel teams.
Less manual handling. More reliable reporting.
From accounting structures to consistent USALI-based financial reporting.
AREAS OF EXPERTISE
Three connected areas of expertise.
Finance
- Reporting
- Controlling
- Budgeting
- Financial processes
Systems
- PMS / POS / Accounting
- Data flows
- System exports
- Business requirements
Automation
- Excel / Power Query
- Reporting automation
- Workflow automation
- Data validation & controls
PROBLEMS WE HELP SOLVE
Where finance, systems and operations stop working together.
- 01Month-end reporting takes too long, because figures are rebuilt by hand each period.
- 02PMS, POS and accounting each hold part of the picture, and finance connects them manually.
- 03Reporting logic lives in undocumented spreadsheets and in the knowledge of one or two people.
- 04Management information arrives too late to influence the decision it was meant to support.
- 05Exports are copied between files instead of flowing from source to report.
HOW WE WORK
We start by understanding how your hotel works today — before deciding what should change.
- 01Understand
- 02Identify
- 03Design & Implement
- 04Stabilise & Improve
ILLUSTRATIVE ENGAGEMENT
From manual consolidation to a repeatable reporting process.
- Situation
- A hotel finance team prepares its monthly reporting by hand, pulling figures from several systems into a set of spreadsheets that only one person fully understands.
- Work
- In this type of engagement, the first step is to map the existing process before changing anything, then rebuild the consolidation around a documented, repeatable process the whole team can run.
- Outcome
- The resulting process can run the same way each period, with fewer manual reconciliations. The logic can be documented, ownership clearly assigned, and the close made less dependent on any single person.
ABOUT HOTEL FINANCE LAB
Hotel finance experience — from inside the operation.
Hotel Finance Lab was shaped by working inside hotel finance, not by observing hospitality from the outside. That perspective shapes how we analyse reporting processes, understand the systems behind them and work with the people responsible for each step.
INSIGHTS
Practical thinking on hotel finance, systems and automation.
- 01ILLUSTRATIVE ENGAGEMENTAutomation
From manual consolidation to repeatable reporting
An illustrative engagement: how a monthly close built on linked spreadsheets and undocumented logic can move to a documented, repeatable process the whole team can run.
- 02INSIGHTFinance
Why hotel reporting becomes more complicated than it should
Reporting rarely becomes complex on purpose. It accumulates — another export, another manual mapping, another spreadsheet, another exception — until the monthly pack is hard to run and harder to change.
2 min read - 03INSIGHTSystems
Mapping a hotel reporting process before automating it
A clear map of how hotel finance data actually moves — from PMS and POS through accounting, adjustments and reconciliations to the final report — is usually worth more than the first automation idea.
2 min read
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